Property Transfer Technician
Company: Pitkin County Assessor's Office
Location: Pitkin
Posted on: April 4, 2021
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Job Description:
Pitkin County Assessor's Office is seeking a Property Transfer
Technician Competitive pay and amazing benefits CLASS DEFINITION:
Technician title covers job classes that work under close/basic
supervision with detailed and specific instructions; requires
skills in records management, and ability to understand and follow
technical procedures, including closely related methods and
procedures, with limited choices and basic options. SUMMARY: Under
minimal supervision, administers all processes in the management of
Assessors office files, databases, and systems related to title
conveyance for real and residential personal property; knowledge of
State of Colorado taxation laws, statutes, and deadlines. First
contact with public to educate and instruct on valuation practices
and the rules set by the State of Colorado Division of Property
Taxation. Interprets Colorado Revised Statutes with regard to title
conveyance, valuation of property, and responsibilities of the
Assessor. Performs other duties as assigned. ESSENTIAL FUNCTIONS:
Essential functions, as defined under the Americans with
Disabilities Act, may include any of the following representative
duties, knowledge, and skills. This is not a comprehensive listing
of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below;
reasonable accommodations will be made as required. The job
description does not constitute an employment agreement and is
subject to change at any time by the employer. Essential duties and
responsibilities may include, but are not limited to, the
following: Reviews and analyzes all documents recorded at County
Clerks Office to determine if they require administration by the
Assessors Office. Pulls and prints plats for lot splits,
subdivisions, condominium complexes, 1041 reviews, and surveys;
creates master files containing regulations, resolutions, deed
restrictions, easements, and amendments; assists in creating new
parcels by coordinating with GIS department; records data in
assessor software. Maintains the name and mailing address of the
tax roll; confirms legal descriptions and ownership; researches
title ownership history; conveys property and processes transfer
declarations. Pre-Verifies all property sales to determine if they
are qualified to be used as comparable sales for the appraisal
staff in their sales analysis to support the Appraisal process.
Initiate the legal documents for purging titles and movement of
manufactured homes according to state law; processes the mobile
home authentication forms and verifies ownership with the
Department of Motor Vehicles with regard to the purchase of a
manufactured home. Assists tax payers by responding to questions;
educating public on assessor software and website usage; answering
questions regarding State of Colorado laws, rules and statutes,
Performs administrative duties of the office including report
writing, creates and produces custom reports, processing payments
for various services and coding accounts payable for budget
purposes; prepares state mandated mailings and all correspondence
of the assessor; orders and tracks all office supplies. Interacts
and cooperates with agencies within and outside of governments.
Assists and responds to information requests with other City and
County Departments. Supports the relationship between Pitkin County
government and the general public by demonstrating courteous and
cooperative behavior when interacting with citizens, visitors and
all County staff; maintains confidentiality of work-related issues
and County information; performs other duties as required or
assigned. Maintains regular and reliable attendance. MINIMUM
QUALIFICATIONS: Education and Experience: High school diploma or
GED equivalent; AND one year of administrative support experience,
preferably in an Assessors office; OR an equivalent combination of
education, training, and experience. Within the first year of
employment, a passing grade and completion of: ADM100-Introduction
to Assessment Within the first two years of employment a passing
grade and completion of: ADM633-Basic Title Conveyance
ADM927-Advanced Title Conveyance ADM635- Manufactured Homes
ADM949-Ownership, Legal Descriptions, Mapping Within 3 years of
employment a passing grade and completion of: ADM945-Abatements
ADM605-Assessment Administration ADM705-Assessment Administration
(includes certification) ADM917-Abstract of Assessment and
Certification of Values. Required Licenses or Certifications: Must
possess a valid Colorado Drivers License and acceptable Motor
Vehicle Record. KNOWLEDGE AND SKILLS: Knowledge of: Professional
and technical writing methods and practices. Local, State, and
Federal statues surrounding property transfer Record keeping,
report preparation, filing methods and records management
techniques. Excellent customer service techniques. Documents
recorded with the Pitkin County Clerk and Recorder's office making
sure required signatures, legal descriptions, and acknowledgements
are (accurate) in place. Process and protocols to deliver the chain
of title for all properties recorded. Knowledge of (Job Class
Standard): County policies and procedures. State and Federal laws
and regulations governing work performed. Record keeping and
records management rules and standards. Skill in: Working
efficiently both independently and as part of a team. Ability to
establish and maintain effective working relationships with a
variety of individuals including employees, officials, departments,
tax agents, attorneys, and the public. Real estate methodology.
Recordkeeping, report preparation, and records management. Correct
English usage, including spelling, grammar, punctuation, and
vocabulary. Accounting and auditing principals and procedures.
Mathematical applications. Building relationships with internal
departments. Computers, office equipment and phone system. Using MS
Office and Google documents. Skill in (Job Class Standard):
Handling multiple tasks simultaneously, under pressure, and in
emergency and stressful situations. Following and effectively
communicating verbal and written instructions. Utilizing standard
personal computer software programs and specialized state and
County software. Communicating effectively verbally and in writing.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a
standard office environment. recblid
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Keywords: Pitkin County Assessor's Office, Aspen , Property Transfer Technician, Engineering , Pitkin, Colorado
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