Property Transfer Technician

Company: Pitkin County Assessor's Office
Location: Pitkin
Posted on: April 4, 2021

Job Description:

Pitkin County Assessor's Office is seeking a Property Transfer Technician Competitive pay and amazing benefits CLASS DEFINITION: Technician title covers job classes that work under close/basic supervision with detailed and specific instructions; requires skills in records management, and ability to understand and follow technical procedures, including closely related methods and procedures, with limited choices and basic options. SUMMARY: Under minimal supervision, administers all processes in the management of Assessors office files, databases, and systems related to title conveyance for real and residential personal property; knowledge of State of Colorado taxation laws, statutes, and deadlines. First contact with public to educate and instruct on valuation practices and the rules set by the State of Colorado Division of Property Taxation. Interprets Colorado Revised Statutes with regard to title conveyance, valuation of property, and responsibilities of the Assessor. Performs other duties as assigned. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Reviews and analyzes all documents recorded at County Clerks Office to determine if they require administration by the Assessors Office. Pulls and prints plats for lot splits, subdivisions, condominium complexes, 1041 reviews, and surveys; creates master files containing regulations, resolutions, deed restrictions, easements, and amendments; assists in creating new parcels by coordinating with GIS department; records data in assessor software. Maintains the name and mailing address of the tax roll; confirms legal descriptions and ownership; researches title ownership history; conveys property and processes transfer declarations. Pre-Verifies all property sales to determine if they are qualified to be used as comparable sales for the appraisal staff in their sales analysis to support the Appraisal process. Initiate the legal documents for purging titles and movement of manufactured homes according to state law; processes the mobile home authentication forms and verifies ownership with the Department of Motor Vehicles with regard to the purchase of a manufactured home. Assists tax payers by responding to questions; educating public on assessor software and website usage; answering questions regarding State of Colorado laws, rules and statutes, Performs administrative duties of the office including report writing, creates and produces custom reports, processing payments for various services and coding accounts payable for budget purposes; prepares state mandated mailings and all correspondence of the assessor; orders and tracks all office supplies. Interacts and cooperates with agencies within and outside of governments. Assists and responds to information requests with other City and County Departments. Supports the relationship between Pitkin County government and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors and all County staff; maintains confidentiality of work-related issues and County information; performs other duties as required or assigned. Maintains regular and reliable attendance. MINIMUM QUALIFICATIONS: Education and Experience: High school diploma or GED equivalent; AND one year of administrative support experience, preferably in an Assessors office; OR an equivalent combination of education, training, and experience. Within the first year of employment, a passing grade and completion of: ADM100-Introduction to Assessment Within the first two years of employment a passing grade and completion of: ADM633-Basic Title Conveyance ADM927-Advanced Title Conveyance ADM635- Manufactured Homes ADM949-Ownership, Legal Descriptions, Mapping Within 3 years of employment a passing grade and completion of: ADM945-Abatements ADM605-Assessment Administration ADM705-Assessment Administration (includes certification) ADM917-Abstract of Assessment and Certification of Values. Required Licenses or Certifications: Must possess a valid Colorado Drivers License and acceptable Motor Vehicle Record. KNOWLEDGE AND SKILLS: Knowledge of: Professional and technical writing methods and practices. Local, State, and Federal statues surrounding property transfer Record keeping, report preparation, filing methods and records management techniques. Excellent customer service techniques. Documents recorded with the Pitkin County Clerk and Recorder's office making sure required signatures, legal descriptions, and acknowledgements are (accurate) in place. Process and protocols to deliver the chain of title for all properties recorded. Knowledge of (Job Class Standard): County policies and procedures. State and Federal laws and regulations governing work performed. Record keeping and records management rules and standards. Skill in: Working efficiently both independently and as part of a team. Ability to establish and maintain effective working relationships with a variety of individuals including employees, officials, departments, tax agents, attorneys, and the public. Real estate methodology. Recordkeeping, report preparation, and records management. Correct English usage, including spelling, grammar, punctuation, and vocabulary. Accounting and auditing principals and procedures. Mathematical applications. Building relationships with internal departments. Computers, office equipment and phone system. Using MS Office and Google documents. Skill in (Job Class Standard): Handling multiple tasks simultaneously, under pressure, and in emergency and stressful situations. Following and effectively communicating verbal and written instructions. Utilizing standard personal computer software programs and specialized state and County software. Communicating effectively verbally and in writing. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. recblid l1ktl1fc9xizme7nikjhb1twsf4z57

Keywords: Pitkin County Assessor's Office, Aspen , Property Transfer Technician, Engineering , Pitkin, Colorado