Employee Housing Program Director
Company: Aspen Valley Hospital
Location: Aspen
Posted on: March 9, 2023
Job Description:
Company Overview:
Embrace the adventure of a career at Aspen Valley Hospital. Aspen
Valley Hospital is a twenty-five-bed community hospital that
represents the best of two worlds - the warmth and friendliness of
a small town and the technical expertise of a major medical center.
Our award-winning hospital, nestled in the heart of Aspen, CO,
includes a team of more than 500 people dedicated to making a
difference for our patients, families, and community. Nationally we
are recognized for providing some of the most exceptional patient
care of any hospital across the country.
AVH requires the initial series of COVID-19 vaccinations for all
staff.
This Position Offers:
Highly competitive pay, comprehensive benefits package (including
generous PTO, health insurance within your first 30 days,
retirement), being part of a very cohesive & supportive team, and
four of North America's top ski resorts at your doorstep.
Job Overview:
Oversees and manages the AVH Employee Housing Program, including
short and long-term rental units. Manages income forecasting, rent
collections and related coordination with the finance & accounting
team. Maintains current leases and extensions with employees and
Travelers/Contractors, and also Master Leases with community
landlords. Enforces all rules and regulations related to hospital,
city and county guidelines. Works collaboratively with hospital
recruitment team to ensure needs of the organization are being met
through housing placement of key positions. Supervises Employee
Housing team, including but not limited to AVH Employees and
contractors. Manages the daily maintenance issues related to
Employee Housing, including the upkeep of buildings, grounds,
landscaping, snow removal, repair and general upkeep of all
Employee Housing units owned or leased by Aspen Valley Hospital.
Balances the near-term Housing Operations with the long-term
Strategy of security affordable housing for roughly half of our
employee base.
Leadership Responsibilities:
- Personnel Management - Manage department staffing, including
recruitment, supervision, scheduling, development, evaluation, and
disciplinary actions.
- Fiscal Responsibility - Develop business case justifications
and cost/benefit analysis for Department spending and initiatives.
Develop and review budgets for department and ensure compliance
with stated goals, guidelines, and objectives.
- Regulatory & Accreditation Compliance - Develop and implement
Department policies and procedures.
- Departmental Quality & Performance Improvement - Develop and
implement strategies to continually improve quality and performance
of the department as it relates to the mission and goals of the
organization. Long Term Strategic Management:
- Strategic planning for Long Term Housing needs, collaborating
with other entities as needed
- Implementation of long-term housing plan
- Conducts housing assessments as needed; makes recommendations
to leadership Primary Scope of Responsibilities:
- Maintains roster of both AVH-owned units, and also the
solicitation and maintenance of lease-through units, both of while
combine to form our "AVH Housing pool".
- Maximizes housing utilization to meet organizational goals by
working closely with all involved parties to determine overall
needs, including: Human Resources, managers, seasonal or agency
staff, locum tenens and long-term tenants.
- Works directly with Recruiting and/or prospective employees on
potential housing needs, providing resources as needed and
excellent customer service.
- Collaborates with Director of Facilities & Director of Project
Management to develop capital budget for long term housing projects
and needs.
- Collaborates with community stakeholders and other entities to
develop opportunities to potentially increase employee housing
inventory, including but limited to the design, rollout, and
maintenance of a "community housing portal"
- Works with the Finance team to ensure monthly rents, deposits
and refunds are received and accounted for in a timely manner.
- Prepares all employee/traveler lease agreements, correspondence
and general documentation for the department. Also manages "master
leases" with outside organizations or landlords related to our
lease-through pool. Streamlines processes as needed and appropriate
for increased efficiency and key stakeholder satisfaction.
- Enforces rules and regulations for employee housing units.
Ensures specific agreements with tenants are met.
- Communicates effectively and timely with tenants, Engineering,
contractors, HR and Senior Management with ongoing concerns or
issues. Responds to requests/issues in a timely manner with all
other directors/staff as needed.
- Manages daily operational needs and activities related to
preventative maintenance, repairs, grounds, safety and health
hazards; establish priorities for maintenance and special projects.
This may be through our team, or through subcontracted
organizations.
- Establish and implement departmental policies, goals,
objectives, and procedures for all department staff.
- Prepare budgets (including capital requests) and review and
approve employee housing maintenance and operations requisitions
within budgetary limitations.
- Chair the Employee Housing Committee and coordinate meetings as
needed including logistics, committee composition, review
materials, and any follow up actions.
- Proactively identify all necessary housing upgrades and
construction/remodel needs and develop plan to execute in
coordination with Director of Project Management. Including, but
not limited to: definition of project scope, timeline, planning for
impacted residents, etc.
- Ensures upkeep of buildings and grounds, including landscape
maintenance and snow removal. Contracts and supervises upgrades to
housing units.
- Records pertinent documentation in accordance with regulatory
requirements, professional standards and hospital policy.
- Adheres to federal, state and hospital rules and regulations
concerning HIPAA privacy and security.
- Follows Hospital compliance plan and policies, including the
Code of Conduct.
- Participates in required training for compliance related
activities (HIPAA, Compliance, Patient Safety, TJC, etc.)
Population Specific Criteria:
- Demonstrates the ability to assess and interact with customers
of all ages, recognizing language and learning barriers, and
technology challenges.
- Able to state his/her duties during a code pink drill. Minimum
Qualifications & Requirements:
- 5-7 years of housing management or other relevant experience
preferred
- Strong interpersonal and communication skills required
- Ability to problem solve with creative and individualized
approaches
- Ability to prioritize and plan effectively, including
multitasking
- Knowledge of community resources & is a brand ambassador for
AVH in the Roaring Fork housing community
- Ability to work independently
- Current Colorado driver's license
- Relatively high degree of analytical abilities
- Demonstrated knowledge of safety procedures
- Ability to read and communicate effectively in English
Education/Certification Requirements:
- Bachelor's degree preferred
Benefits & Compensation:
Hire-in rates of pay are based upon the relevance of years of
experience, education and certifications. Our talent acquisition
team will help you understand how your direct experience will be
considered.
Pay range for new hires: $87,193 - $113,380
Our comprehensive benefits package includes generous paid time off,
health insurance within your first 30 days, and retirement, which
can be viewed here .
Keywords: Aspen Valley Hospital, Aspen , Employee Housing Program Director, Executive , Aspen, Colorado
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