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Director of Finance/Controller

Company: HayMax Hotels
Location: Aspen
Posted on: September 14, 2019

Job Description:

Position Summary: The Director of Finance/Controller will be responsible for providing consistent leadership in the financial areas of HayMax Hotels' 4 boutique hotels (two in Aspen, CO and two in Ketchum, ID), as well as HayMax Capital's portfolio. Key responsibilities include focusing on the profitability of the businesses; providing accurate and timely financial reporting; ensuring compliance with all federal, state, and local regulations and HayMax Hotels 's Standard Operating Procedures; and safeguarding of the company's assets. This position will support and facilitate the smooth and efficient running of the Finance Department by performing a variety of duties that may include, but are not limited to reconciling various daily reports, accounts payable, accounts receivable, payroll, contract and insurance administration, internal auditing, monitoring licenses and permits, filing, and general accounting inquiries. This is a full-time/year-round Exempt position and will work closely with Ownership, Human Resources and Management Teams. -- Job Responsibilities: Maintain proper and complete accounting records of the hotels. Ensure that the accounts, records and transactions of the hotels are always accurate and correct. Implement all necessary controls to safeguard the assets of the hotel. Prepare and interpret the financial statements and reports of the hotel. Provide financial information to management as tools for maximizing profits and planning for the future. Compile, along with the other managers, budgets and forecasts covering all activities of the hotels. Assure that the established controls and procedures are always being complied with. Ensure that the hotel's computer systems and their software are fully utilized, well safeguarded and properly maintained. To implement future changes/additions to the electronic data processing systems of the hotel. Make sure that the hotels comply with the established credit and collection procedures, with particular attention to front office, group and meetings/banqueting processes. Check bank account statements on a daily basis and ensure that bank accounts are reconciled each month. Ensure that all revenue due to the hotel is properly accounted for and reconciled. Ensure that all receivables are collected within the hotels' credit periods. Ensure that payments are made for all goods and services on a timely basis, and that all payments are adequately supported by documentation, properly coded and properly authorized. Ensure that suppliers' accounts are reconciled to the hotel's records on a regular basis. Make sure that payments/payroll are properly calculated, authorized and paid on a timely basis to employees. Ensure returns, declarations and administration are properly handled, and ensure that proper deductions are made at all times for social security, payroll taxes, and other relevant items. Keep and maintain proper inventory records for all inventory items. Ensure that payments and returns are made accurately and on a timely basis to all sales tax entities. To ensure that compliance is continuous and that refunds/exemptions are appropriately kept for inspection by external bodies. Properly record all revenue and expenditures in the general ledger. Ensure that all balances are reconciled on a regular basis. Confirm that disbursements made are properly authorized and adequately supported by documentation. Make sure that the float of the Petty Cash is verified weekly. Keep and safeguard the hotel's contracts and agreements. Liaise with internal and external auditors in compliance with the company's requirements. Assist in the renewal of insurances and administer insurance claims. Assist in the preparation of the year-end statutory accounts. Protect and safeguard all sensitive financial information and personnel data in respect to the hotels and all other enterprises and keep all information confidential unless explicitly given instruction by Ownership or Managing Director. Conduct various internal audits Manage accounts payable including expense report management Respond to all credit card disputes. Special projects as required by Ownership. -- Knowledge, Skills and Abilities: Proficiency in Microsoft applications; intermediate to advanced level in Excel. Aptitude evaluation may be required. Extensive experience in accounting software; minimum of 2 years of experience in QuickBooks Desktop. Payroll knowledge and experience. Knowledge of bookkeeping procedures. Strong math skills and the ability to identify numerical discrepancies. Superior organization, writing, and analytical skills. A strong desire to learn and develop. Ability to handle sensitive, confidential information. Spanish-speaking is a plus. Education and Experience: Applicant must possess a minimum of a four-year degree.

Keywords: HayMax Hotels, Aspen , Director of Finance/Controller, Executive , Aspen, Colorado

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