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Clinic Coordinator - Diagnostic Imaging

Company: Aspen Valley Hospital
Location: Aspen
Posted on: September 25, 2018

Job Description:

Under the general supervision of the Director and Chief Technologist, this position is responsible for providing assistance to the radiologic technologist in aiding them in acquiring diagnostic images by transporting patients, assist with sterile tray set up, chaperone technologists, mix oral contrasts and administer to patients; restock supplies; makes copies and digitizes exams and makes sure patients completes proper pre-exam questionnaires. This position is responsible for the following clerical duties: enter patient orders, get proper paperwork with patient jacket to appropriate technologist, answers telephones and directs to appropriate person; files films, jackets and reports; checks films in and out; mailing files at patients request; prints schedules; makes new jackets, edits incorrect orders, prints and/or fax reports to physicians and other duties as need to assist department run smoothly.
ESSENTIAL FUNCTIONS 50% I ESSENTIAL JOB DUTIES Admits patients into the Radiologic RIS program timely and accurately Mails requested film and creates CD's appropriately and timely as requested. Implements correct charging procedures and monitors daily for accurate charging. Assists in prioritization of any charge master changes, corrections, updates or additions. Go to person for any issues in Intelebrowser (PACS) Project personnel for utilizing, maintaining, and educating staff on the proper work flow of the LifeImaging system. This person will keep up with all upgrades and emails that go out to physicians and patients. Attend all Webinars with LifeImaging. Help market the department in new services provided Outreach to Physicians every quarter Update and process new policies in the Indidge program. II SERVICE EXCELLENCE/CUSTOMER SERVICE Demonstrates purposeful service excellence through exceeding patient and coworker expectations. Represents the department/hospital as a dedicated, courteous, and responsive employee III COMPLIANCE WITH RULES, REGULATIONS AND POLICIES Records pertinent documentation in accordance with regulatory requirements, professional standards and hospital policy. Adheres to federal, state and hospital rules and regulations concerning HIPAA privacy and security. Follows Hospital compliance plan and policies, including the Code of Conduct. Participates in required training for compliance related activities (HIPAA, Compliance, Patient Safety, TJC, etc.) IV UNIT SPECIFIC DUTIES & RESPONSIBILITIES / DAY TO DAY OPERATIONS Reports any patient care, departmental, or safety concern to the Director of supervisor as indicated. Participates in departmental response for any care improvement opportunity or safety concern. Maintains work area in a clean and orderly condition, making sure the room is properly supplied for radiology procedures. Attends regularly scheduled staff meetings and is willing to take on projects for the improvement of the department as requested. Brings ideas to the department for improvement opportunities. Participates in departmental and organizational education as requested. Assists with new staff orientation and mentoring as requested. Performs the duty of verifying images and pushing the images from the ER US unit to the PACS system, for accurate dictation from the ER physicians Monthly-Verifying all CT/MRI/Timeout forms in Galactica/PACS system and reporting this to the HEN project Monthly-Graph all AVATAR scores and report this to the Director Reaching out to RIA to get addendums completed Takes care of the majority of patient complaint and following up with the Director Clinic Coordinator will be the centralized locater for all equipment/personnel issues when the manager is away. V PROFESSIONALISM Demonstrates responsibility and accountability for own professional decision making and professional growth. Participates and contributes to departmental meetings and activities. POPULATION SPECIFIC CRITERIA No Rating Demonstrates the ability to assess and interact with customers of all ages, recognizing language and learning barriers, and technology challenges. Able to state his/her duties during a code pink drill. VII CORE VALUES 50% Patient Centered:is passionate about patient care, creating positive impressions on a consistent basis and exceeding our patients' expectations. Exhibits courtesy and sensitivity to the needs of patients and their families, responds with a sense of urgency to patient problems, anticipates patient requirements, responds proactively and places the patient's safety above all else. Teamwork:works collaboratively with physicians and other staff and assists whenever possible. He/she openly shares information, provides feedback and participates in appropriate decision making as part of a team of healthcare professionals. Hospital and departmental objectives are placed ahead of individual agendas Respect for Others:actively listens to others, takes other opinions into account, and communicates openly and honestly. He/she demonstrates respect for others by being timely with communications, completion of tasks, and meeting attendance. The employee is respectful of all physicians, colleagues, patients, visitors, and other stakeholders Accountability:takes responsibility for his/her actions, abides by the hospital's guiding philosophies and policies, and follows through on commitments and physician orders. He/she provides complete and accurate information to the Physician and/or other members of the work team. takes personal pride and ownership in the quality of care and services provided to all internal and external customers Integrity:is truthful, trustworthy, and principled. He/she demonstrates character, conviction, and honest and ethical behavior in all interactions with others. The employee's word can be trusted. Behavior is consistent with these AVH Core Values EDUCATION/EXPERIENCE REQUIREMENTS

-- 2-3 years of experience in related field preferred


-- Ability to concentrate and show attention to detail
-- Relatively high degree of analytical abilities
-- Strong interpersonal skills required
-- Ability to work independently


-- Ability to read and communicate effectively in English


-- Normal patient care environment with little exposure to excessive noise, dust and temperature
-- May be exposed to communicable diseases through normal or careless performance of responsibilities
-- May be exposed to mechanical dangers associated with mechanical devices
-- May be exposed to stressful situations

On-the-job time is spent in the following physical activities.
- Percent of Time-
Stand: 10%
Walk: 10%
Sit: 80%
Talk or hear: 99%
Use hands to finger, handle or feel: 100%
Push or pull: 10%
Stoop, kneel, crouch or crawl: 10%
Reach with hands and arms: 10%
Taste or smell: 00%

This job requires that weight be lifted or force be exerted.
- Yes/ No -
Up to 10 pounds: yes
Up to 25 pounds: yes
Up to 50 pounds: no
Up to 100 pounds: no
More than 100 pounds: no

This job has vision requirements as follows: - Yes/No -
Clear close vision: yes
Clear distance vision: yes
Depth perception: yes
Three-dimensional vision; ability to judge
distances and spatial relationships: yes
Ability to adjust eye to bring an object into
sharp focus: yes

Specific demands not listed:


Job requires exposure to the following environmental conditions:
-Yes/No -
Wet, humid conditions (non-weather): no
Work near moving mechanical parts: yes
Fumes or airborne particles: no
Toxic or caustic chemicals: no
Outdoor weather conditions: no
Extreme cold (non-weather): no
Extreme heat (non-weather): no
Risk of electrical shock: yes
Work with explosives: no
Risk of radiation: no
Vibration: no

Hearing ability required for work environment is: - Yes/No -
Ability to hear alarms on equipment: yes
Ability to hear patient call: yes
Ability to hear instructions clearly: yes

- Hi/Med/Lo -
The typical noise level for the work environment is: med

Repetitive Motion Actions - Percent of Time -
Repetitive use of foot control: 00%
Repetitive use of hands: 100%
Grasping - simple/light: 80%
Grasping - firm/heavy: 2%
Fine dexterity: 50%

Keywords: Aspen Valley Hospital, Aspen , Clinic Coordinator - Diagnostic Imaging, Healthcare , Aspen, Colorado

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