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Police Administrative Supervisor

Company: City of Aspen
Location: Aspen
Posted on: June 8, 2021

Job Description:

Added to system:5/17/21 9:40 AMRegion:ColoradoLocation:AspenThe City of Aspen is Hiring a Police Administrative SupervisorApply now at Administrative SupervisorFSLA Status: Non-ExemptSalary Range: $53,206.40 - $74,755.20 - Salary Offer Dependent on QualificationsPosition Overview:The Administrative Supervisor is responsible for the coordination and administration of general customer service activities in the Aspen Police Department. This role offers departmental and critical support while also managing operations, financials, and property/evidence administration. Further, this position models the organization's core values and mission in all interactions with internal and external stakeholders.Job Responsibilities:Performs numerous administrative duties that support police leadership, department operations and programs, and positive community interactions. Providing technical, legal, and administrative services support. Provides timely, courteous, and professional customer service in response to inquiries from the public, police personnel, and other outside agencies. Other administrative duties include filing police reports, performing VIN inspections for the public, streamlining office management processes, and interacting with the court system and attorneys.Performs accounting, publishing, and clerical services for the departments of Administration, Investigations, Patrol, and Community Safety such as maintaining personnel files and overseeing accounts payable/accounts receivable, purchasing, bookkeeping, ordering supplies, processing money orders, cash handling, and petty cash. Assists with the preparation of the police department budget, including line-item expenditures, justifications, and requests for capital outlay as well as monitors police program spending.Serves as a liaison to other departments. Works closely with the Human Resources department to administer new hire paperwork and to ensure that items are being handles accurately. Coordinates with the Communications department to ensure that the ADP's website is up to date with pertinent information.Maintains custody of property and evidence on hand, provides for security, protection from damage, ensures safekeeping, transports evidence, and oversees final disposition of said property. Responsible for making sure evidence is properly packaged, secure, and protected against damage, deterioration, loss, and tampering. Responsible for maintaining chain of custody for evidence in the property room and catalogs of crime scene photos. Computes, compiles, and maintains a variety of records on evidence and property received/stored/disposedSupports critical or emergency situations, as well as training drills, in assigned roles, and manages police alarm systems. Ensures Command Staff and Patrol are informed, as needed, on major issues that may have a positive or negative impact on police-citizen relations or the well-being of the community.Receives and screens telephone calls, receives/assists walk-in persons, provides personal assistance, or directs to appropriate entity. Provides court dispositions and required information to outside agencies as required by law. Act as a liaison between crime victims and the police department. Performs fingerprinting services for the public.Competencies:Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities, and challenges.Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.Policy Knowledge: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.Safety: Knowledge of and ability to use relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutionsTraining: Ability to apply procedures and requirements relevant to the Police Department in development of training programs and projects, and effectively using programs to train staff.Critical Thinking: The ability to recognize complex problems and effectively work independently or with others to reach a viable solution.Coordination: Ability to work effectively as part of a team to achieve established outcomes and complete projects within deadlines.Emergency Situations: Ability to act calmly and rationally in stressful or emergency situations.Problem Solving: Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.Emotional Intelligence: Ability to remain calm and make sound decisions in stressful and emergency situations. Ability to handle stressful situations in a professional manner, including angry or difficult individuals. Ability to exercise good judgment in facilitating highly confidential matters.Qualifications:Five years of progressively responsible professional experience in an administrative function, including police records work or similar records management and demonstrated supervisory experience.High School Diploma or GED equivalent. *Must be proficient in Microsoft Office Suite and have a basic understanding of computers and online computer-based technology applications, which includes accessing web-based platforms.See full job description herePlease note that any combination of experience and education that would likely provide the required abilities, knowledge, and skills as determined by the City of Aspen may be substituted for the requirements above.NOTE: This position requires candidate to satisfactorily pass a criminal background check, physical examination, polygraph test, drug test, and psychological examination upon hire.Enjoy Industry Leading Benefits:Health and wellness benefits, including medical, dental, and vision insurance.Tuition ReimbursementCafeteria BenefitWellbeing Program and IncentivesHomeowner's Down Payment AssistanceCompetitive 401(a) Employer Retirement ContributionsFlexible ScheduleDiscounted Ski PassesPaid HolidaysPaid Time OffExtended Sick LeaveApplication Process:To submit your application, visit will be accepted on a continuous basis until a sufficient number of qualified applications have been received.The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application.Direct any additional questions or inquiries to our Talent Acquisition Business Partner by emailing City of Aspen is an Equal Opportunity EmployerClosing Date 6/7/21Pay Range (MIN) 53,206.04Pay Range (MAX) 74,755.20

Keywords: City of Aspen, Aspen , Police Administrative Supervisor, Other , Aspen, Colorado

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