Employee Housing Program Manager

Company: Aspen Valley Hospital
Location: Aspen
Posted on: July 22, 2021

Job Description:

Company Overview:

Embrace the adventure of a career at Aspen Valley Hospital. Aspen Valley Hospital is a twenty-five-bed community hospital that represents the best of two worlds - the warmth and friendliness of a small town and the technical expertise of a major medical center. Our award-winning hospital, nestled in the heart of Aspen, CO, includes a team of more than 500 people dedicated to making a difference for our patients, families, and community. Nationally we are recognized for providing some of the most exceptional patient care of any hospital across the country.

This Position Offers:

Comprehensive benefits package (including generous PTO, health insurance within your first 30 days, retirement), being part of a very cohesive & supportive team, four of North America's top ski resorts at your doorstep, and much more.

Job Overview:

Oversees and manages the AVH Employee Housing Program, including short and long-term rental units including rent collections and tracking. Enforces all rules and regulations related to hospital, city and county guidelines. Works collaboratively with hospital recruitment team to ensure needs of the organization are being met through housing placement of key positions. Supervises Employee Housing Assistant. Manages the daily maintenance issues related to Employee Housing, including the upkeep of buildings, grounds, landscaping, snow removal, repair and general upkeep of all Employee Housing units owned or leased by Aspen Valley Hospital.

Leadership Responsibilities:

• Personnel Management - Manage department staffing, including recruitment, supervision, scheduling, development, evaluation, and disciplinary actions.
• Fiscal Responsibility - Develop business case justifications and cost/benefit analyses for Department spending and initiatives. Develop and review budgets for department and ensure compliance with stated goals, guidelines, and objectives.
• Regulatory & Accreditation Compliance - Develop and implement Department policies and procedures.
• Departmental Quality & Performance Improvement - Develop and implement strategies to continually improve quality and performance of the department as it relates to the mission and goals of the organization.

Long Term Strategic Management:

• Strategic planning for Long Term Housing needs
• Implementation of long-term housing plan
• Conducts housing assessments as needed; makes recommendations to leadership

Primary Scope of Responsibilities:

• Maximizes housing utilization to meet organizational goals by working closely with all involved parties to determine overall needs, including: Human Resources, managers, seasonal or agency staff, locum tenens and long-term tenants.
• Works directly with prospective employees on potential housing needs, providing resources as needed and excellent customer service.
• Collaborates with Director of Facilities & Director of Project Management to develop capital budget for long term housing projects and needs.
• Collaborates with community stakeholders and other entities to develop opportunities to potentially increase employee housing inventory.
• Works with the Finance team to ensure monthly rents, deposits and refunds are received and accounted for in a timely manner.
• Prepares all lease agreements, correspondence and general documentation for the department. Streamlines processes as needed and appropriate for increased efficiency and key stakeholder satisfaction.
• Enforces rules and regulations for employee housing units. Ensures specific agreements with tenants are met.
• Communicates effectively and timely with tenants, Engineering, contractors, HR and Senior Management with ongoing concerns or issues. Responds to requests/issues in a timely manner with all other directors/staff as needed.
• Manages daily operational needs and activities related to preventative maintenance, repairs, grounds, safety and health hazards; establish priorities for maintenance and special projects.
• Establish and implement departmental policies, goals, objectives, and procedures for all department staff.
• Prepare budgets and review and approve employee housing maintenance and operations requisitions within budgetary limitations.
• Chair the Employee Housing Committee and coordinate meetings as needed.
• Proactively identify all necessary housing upgrades and construction/remodel needs and develop plan to execute in coordination with Director of Project Management. Including, but not limited to: definition of project scope, timeline, planning for impacted residents, etc.
• Ensures upkeep of buildings and grounds, including landscape maintenance and snow removal. Contracts and supervises upgrades to housing units.
• Records pertinent documentation in accordance with regulatory requirements, professional standards and hospital policy.
• Adheres to federal, state and hospital rules and regulations concerning HIPAA privacy and security.
• Follows Hospital compliance plan and policies, including the Code of Conduct.
• Participates in required training for compliance related activities (HIPAA, Compliance, Patient Safety, TJC, etc.)

Minimum Qualifications & Requirements:

• Bachelor's degree preferred
• 3-5 years of housing management or other relevant experience preferred
• Strong interpersonal and communication skills required
• Ability to problem solve with creative and individualized approaches
• Ability to prioritize and plan effectively
• Knowledge of community resources
• Ability to work independently
• Current Colorado driver's license
• Relatively high degree of analytical abilities
• Demonstrated knowledge of safety procedures

Benefits & Compensation:

Our hire-in rates of pay are based on years of relevant experience. Listed below are our hire-in rates for the position, which includes: minimum pay (no relevant experience) and mid-point (12 or more years).

Minimum = $38.10/hr

Mid-Point = $49.50/hr

Our comprehensive benefits package includes generous paid time off, health insurance within your first 30 days, retirement, and much more can be viewed here.

Keywords: Aspen Valley Hospital, Aspen , Employee Housing Program Manager, Other , Aspen, Colorado

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