Company: Aspen Valley Hospital
Posted on: September 7, 2021
Embrace the adventure of a career at Aspen Valley Hospital.
Aspen Valley Hospital is a twenty-five-bed community hospital that
represents the best of two worlds - the warmth and friendliness of
a small town and the technical expertise of a major medical center.
Our award-winning hospital, nestled in the heart of Aspen, CO,
includes a team of more than 500 people dedicated to making a
difference for our patients, families, and community. Nationally we
are recognized for providing some of the most exceptional patient
care of any hospital across the country.
This Position Offers:
Highly competitive pay, great work/life balance via a Mon-Fri
schedule, comprehensive benefits package (including generous PTO,
health insurance within your first 30 days, retirement), and much
Serves as executive assistant for the AVH Board of Directors, the
CEO, and the Executive Team. Performs a wide variety of
administrative duties for the Chief Executive Officer and other
members of the Executive Team, including production of
administrative communications and supervision of the administrative
offices. Acts as District Secretary and District Election Official
and serves as administrative liaison with employees, volunteers,
patients, community members, and various public and external
Primary Scope of Responsibilities:
- Serves as District Secretary to the Aspen Valley Hospital
District Board of Directors; prepares all agendas, reports,
PowerPoint presentations, correspondence, Board packets (Executive
Session, Open Session, special session and media related article
and advertising packets), resolutions, minutes, and any and all
related materials to disperse to Board members and Executive Team
prior to all Board scheduled and special meetings; prepares and
posts all notices and agendas for all scheduled and special Board
meetings and work sessions; scheduling, organization and
preparation for any and all other Board related meetings as
requested and required; serves as liaison for the AVH Board.
- Serves as District Election Official for the Aspen Valley
Hospital Special District for any and all AVH elections as
specified by State statutes; distributes appropriate annual
information to the State of Colorado per State statutes;
supervision, coordination, scheduling, meeting deadlines and
organization of November and May special district elections;
communication and liaison with AVH Board, ET, community, County and
State officials and election candidates; supervision, collection,
preparation, organization, coordination, publishing and filing of
all County and State required documents for special district
elections; supervision and organization of resolution process;
responsible for researching, understanding and complying with all
special district regulations and processes; responsible for
certification of all ballot content; responsible for ordering,
collection, review, research, compilation, certification and filing
of voter registration and property owner lists with County and
State officials; responsible for researching, nomination,
appointment and supervision of Election Judges for AVH District
elections; responsible for supervision, coordination, collection,
printing, mailing and counting ballots for elections; responsible
for all election follow-up with County and State officials.
- Provides assistance to the Chief Executive Officer and the
Executive Team as needed. Responsibilities include: administration
and editing of administration call schedules; preparation,
communication, organization, coordination, scheduling, agendas,
presentations, minutes and follow-up for all meetings, department
managers and various AVH committees; Administration office
management, purchasing and reception; provides Notary services for
- Manages calendar for AVH Conference space: Administration, Oden
A, B & C. Resolves schedule conflicts and ensures room bookings are
up to date. Works with the HR Coordinator on conference room needs
and scheduling back-up.
- Coordinates work related travel arrangements for hospital
employees, medical staff, and consultants, as per the Continuing
Education Committee, department managers and administration.
- Represents administration as a dedicated, courteous, and
responsive resource that fields patient and community inquiries,
provides assistance and involves hospital personnel as
- Accurately records minutes; maintains correspondence and the
official records of the hospital district.
- Coordinates communications of Administration office, including
the review and screening of visitors and telephone calls; exercises
prudent judgment in assisting or appropriately directing inquiries
records accurate messages as necessary. Produces general
- Acts as liaison with employees, physicians, outside agencies
and/or consultants for the Administrative Team.
- Coordinates meetings for the Board of Directors, Audit
Committee, and other ad hoc Board committees as necessary.
- Coordinates meetings for the Board, Executive Team, Department
Managers and AVH Committees. Prepares and/or develops agendas and
materials; records minutes as necessary; maintains official record
of agenda items; initiates reminders to confirm attendance and
coordinates conference room scheduling.
- Completes miscellaneous administrative projects assigned by the
CEO, Executive Team and Department Managers and various departments
- Coordinates mail room needs including mail distribution,
equipment functionality and that the postage meter has sufficient
funds. Coordinates contract repair work for administrative
equipment and copy/mail room.
- Verifies and authorizes payment of invoices from external
sources for items related to position, i.e., travel and lodging,
conference registration invoices, publications, and materials
ordered for Board and Administration.
Minimum Qualifications & Requirements:
- 5 years of administrative experience required / Executive
Assistant experience preferred.
- Notary certification within six months of hire
- Strong attention to detail required
- Computer proficiency required (Windows, Microsoft Office Suite,
Benefits & Compensation:
Our hire-in rates of pay are based on years of relevant experience.
Listed below are our hire-in rates for the position, which
includes: minimum pay (no relevant experience) and mid-point (12 or
Minimum = $30.69/hr
Mid-Point = $39.93/hr
Our comprehensive benefits package includes generous paid time off,
health insurance within your first 30 days, retirement, and much
more can be viewed here.
Keywords: Aspen Valley Hospital, Aspen , Executive Assistant, Other , Aspen, Colorado
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