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Development Coordinator - Foundation

Company: Aspen Valley Hospital
Location: Aspen
Posted on: October 14, 2021

Job Description:

Company Overview:

Embrace the adventure of a career at Aspen Valley Hospital. Aspen Valley Hospital is a twenty-five-bed community hospital that represents the best of two worlds - the warmth and friendliness of a small town and the technical expertise of a major medical center. Our award-winning hospital, nestled in the heart of Aspen, CO, includes a team of more than 500 people dedicated to making a difference for our patients, families, and community. Nationally we are recognized for providing some of the most exceptional patient care of any hospital across the country.

This Position Offers:

Highly competitive pay, 40 hours per week, comprehensive benefits package (including generous PTO, health insurance within your first 30 days, retirement), being part of a very cohesive & supportive team, and four of North America's top ski resorts at your doorstep.

Job Overview:

Serves as the Development Coordinator to Aspen Valley Hospital Foundation. Coordinates with foundation team to provide overall administrative, event, marketing, and database support to the Foundation team.

Primary Scope of Responsibilities:


  • Serves as back up to the Executive Assistant and performs various administrative tasks as directed.
  • Gathers information to create POs and process vendor invoices, per purchasing policies.
  • Coordinates donations of artwork and requests for internal artwork needs; facilitates installations as directed.
  • Assists with scheduling appointments; coordinates meetings space, catering requests and other details as directed.
  • Assists with coordinating travel for staff and consultants.
  • Coordinates team training for Raiser's Edge, Health Streams and planning retreats; communicates deadlines and specific needs for training and meetings.
  • Ensures Foundation supplies, SWAG and other materials are appropriately ordered, carefully inventoried, organized and properly stored for internal and external use.
  • Proofreads and crosschecks donor acknowledgments and other communications as directed.
  • Assists with recording expenses and income as directed.

Special Events:

  • Provides support for all Foundation internal and external events, including tours, meetings, fundraisers, ribbon cuttings, dedications, training and seminars.
  • Coordinates procurement of goods and services for events and projects.
  • Coordinates internal/external catering requests; ensures notification is communicated to departments for events, such as food services, security, housekeeping and engineering.
  • Sends RFPs when needed to potential vendors for events.
  • Coordinates donations of live and silent auction items and other gifts in-kind for special events.
  • Manages ticket sales and timely acknowledgment of all event participants and donors; enters details into special event software (OneCause) and reconciles with Raiser's Edge.
  • Coordinates annual employee giving campaign events and give-a-ways.


  • Coordinates with community relations and marketing consultants on projects and deadlines; reviews requests for advertising and participation in community events.
  • Assists with procuring external community event tickets; ensures staff and board members attending are aware of participation and appropriate details are on calendars; sends reminders and confirms participation.
  • Proofreads correspondence, ads, marketing materials, donor packets, board packets, emails and PowerPoint presentations and other outward facing materials.


  • Assists with entering data in Raiser's Edge database; pulls basic reports.
  • Assists with inputting actions and ensures follow up is added to Outlook calendars.
  • Ensures in-kind donations are entered into database and acknowledgments are completed.
  • Develops segmented mailing lists for events and appeals as directed.
  • Coordinates grateful patient and annual appeal mailings; uploads files to third party vendor.

Minimum Qualifications & Requirements:

  • Must possess strong proofreading skills with strict attention to detail
  • Strong organizational skills required
  • Relatively high degree of analytical abilities
  • Strong interpersonal and relation-building skills required
  • Strong phone and in-person presence required
  • Ability to take direction and then work independently on assigned tasks
  • Ability to handle multiple priorities
  • Computer literacy, with strong knowledge of Word, Excel, Power Point, Outlook, and Publisher programs
  • Ability to travel to offsite locations preferred

Education/Certification Requirements:

  • High School degree required
  • Associate's Degree preferred
  • 1-2 years of experience in related field preferred

Benefits & Compensation:

Hire-in rates of pay are based upon the relevance of years of experience, education and certifications. Our talent acquisition team will help you understand how your direct experience will be considered.

Pay range for new hires:

Minimum = $23.06/hr

Mid-Point = $30.02/hr

Our comprehensive benefits package includes generous paid time off, health insurance within your first 30 days, and retirement can be viewed here.

Keywords: Aspen Valley Hospital, Aspen , Development Coordinator - Foundation, Other , Aspen, Colorado

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