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Program Coordinator

Company: The Aspen Institute
Location: Aspen
Posted on: January 18, 2023

Job Description:

The Aspen Institute

The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

Commitment to Diversity, Equity & Inclusion

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Aspen Community Programs (ACP)
The Aspen Community Programs hosts dozens of public programs year-round for residents and visitors alike, including the Hurst Student Seminars; Great Books; Great Decisions; Sharing Shakespeare; Teen Socrates; the McCloskey Speaker Series; the Hurst Lecture Series; the Murdock Mind, Body, Spirit Series; and Community Forum. These programs offer unique and affordable opportunities for a diverse mix of people to find inspiration in a variety of ways. The Aspen Community Programs (ACP) are the public events that serve as the entry point for many of the Institute constituents, and provides a public platform for the Institute to feature its work and carry out its mission.

Basic Function:
The Program Coordinator provides support to the Aspen Community Programs department and is an important member of the team. The Program Coordinator will handle all aspects of registration and administrative tasks for the department, will provide marketing and communications support, and event logistics and on-site event assistance.

Duties and Responsibilities:

Community Donor Outreach: Handles all aspects of donor mailings including pulling lists and reports and is responsible for maintaining constituent lists in database.

Event Registration:

  • Responsible for all aspects of event ticketing/registration/RSVPs.
  • Maintains registration spreadsheets.
  • Communicates with internal departments to determine their ticketing needs.
    Event execution and logistical support: Event set up, assists with logistics for all ACP events. Works as key member of team at all ACP events, creates name badges and tent cards for the events, and assists other departments with staffing needs as available.

    Department Risk and Security Administrator: Supports the department by completing security and risk management documentation for events.

    Office Support:
    • Schedules meetings, including staff meetings, managers meetings.
    • Maintains internal and external calendars.
    • Processes invoices, credit card statements.
    • Handles database inputting.
      Marketing and Communications Support: Drafts programs, ads, emails, flyers and other marketing correspondence, maintains library of photos, and shares them for marketing. Adds events to online calendars, posts to social media, and AI website.

      Other responsibilities as assigned.

      Knowledge, Education and Experience:
      • Bachelor's degree and 2 years of relevant work experience, preferably in the nonprofit sector.
      • Strong writing and analytical skills, extra attention to detail.
      • Experience with a variety of software programs, including Excel, Word, Google Docs, social networking, and database applications.
      • Event planning experience.
      • Ability to work with staff and a variety of constituencies.
      • Knowledge of accounting and its application in a nonprofit organization.
      • Good interpersonal skills, including a desire to learn and the ability to be flexible and proactive.
      • Salary depending on experience and qualifications; excellent benefits included.
      • Minority candidates encouraged to apply.
      • Opportunity for growth for the right person.
        Schedule/Number of hours:
        • 40 hours per week, year round; additional hours as needed.
        • Schedule will include several nights and weekends throughout the year depending on events.
          Level of Authority:
          • No budget authority.
            The Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.

            The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.

            Individuals needing an accommodation to complete the job application can contact or call (202) 736-1074.

Keywords: The Aspen Institute, Aspen , Program Coordinator, Other , Aspen, Colorado

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