Unit Coordinator - Emergency Department

Company: Aspen Valley Hospital
Location: Aspen
Posted on: May 28, 2023

Job Description:

Company Overview:

Embrace the adventure of a career at Aspen Valley Hospital. Aspen Valley Hospital is a twenty-five-bed community hospital that represents the best of two worlds - the warmth and friendliness of a small town and the technical expertise of a major medical center. Our award-winning hospital, nestled in the heart of Aspen, CO, includes a team of more than 500 people dedicated to making a difference for our patients, families, and community. Nationally we are recognized for providing some of the most exceptional patient care of any hospital across the country.

AVH requires the initial series of COVID-19 vaccinations for all staff.

This Position Offers:

Highly competitive pay, being part of a very cohesive & supportive team, and four of North America's top ski resorts at your doorstep. Our comprehensive benefits package includes generous paid time off, health insurance within your first 30 days, and retirement, which can be viewed here.

Pay range for new hires: $22.96 - $36.74 /hr

Hire-in rates of pay are based upon the relevance of years of experience, education and certifications. Our talent acquisition team will help you understand how your direct experience will be considered.

Job Overview:

The Emergency Department Unit Coordinator is a supporting position to the Emergency Department patients and staff. Under general supervisor, this position works in a highly fluctuating environment where a high tolerance for stress, maintaining composure, and a high level of emotional intelligence are crucial skills.

Primary Scope of Responsibilities:

• Functions as a hub of flow and communication for the emergency department for our staff, patients, visitors, consulting physicians and other AVH departments by knowing the overall status with all (16 beds)
• Provides clerical support for ED: transcribes physician orders, schedules diagnostic tests, schedules follow up appointments for patients with primary care provider.
• Assembles, maintains, and disassembles patient charts, and maintains ER logbook accurately and legibly. Files lab or diagnostic results to charts in a timely fashion. Reviews charts at discharge to assure all required signatures in appropriate places and reviews all charges entered on paper and transfers to Meditech.
• Performs clerical support and administrative duties as needed or requested in a timely manner; this includes ordering of clerical or departmental supplies, submitting departmental work orders and other unit specific needs.
• Promptly answers calls with courtesy and professionalism from patient triage area and notifies nurse with sense of urgency, tech or ambulance personnel as well as hospital switchboard calls.
• Is familiar with Everbridge paging system to page medical or administrative support as needed. Understands various group pages.
• Notifies appropriate personnel and departments of an impending surgery or patient admission by updating status changes in the computer ordering system.
• Copies and assembles patient charts to accompany transfer patients to receiving facility. Provides EMTALA forms to ER MD for completion prior to transfer and assures nurse and doctor have completed all required sections, signatures, dates and times before placing with transfer chart.
• Communicates drills or overhead page alerts clearly and efficiently as directed.
• Cooperates in training new departmental employees on basic ER Meditech functions.(entering labs, x-rays, CT, MRI, Ultrasounds) , Charges for physicians and the ED
• Daily pickup and distribution of emergency department mail.
• Actively participates in department meetings with attendance of 80% or better. Read and respond appropriately to departmental email and postings. Maintains awareness of Press Gainey- patient satisfaction improvement initiatives.
• Demonstrates responsibility and accountability for own professional decision making
• Participates and contributes to unit meetings and activities
• Keeping ER physicians on track with charting, orders, charges integrating the physicians, PAs, RNs and techs to maintain cohesion to provide timely and safe care for patients that would be detrimental for patient care if not
• Extensive Knowledge of our Paging System (Everbridge) for all group pages, traumas and disaster level notifications.
• Ordering supplies for the ED for office supplies, Pyxis, sutures etc.
• Maintains the Log book and discharging patients appropriately with their destination as transfers, admits , status changes
• Obtains medical records from other facilities and doctors offices.
• Tracks down consulting physicians
• Knowledge of Galactica to navigate and retrieve old record information for ER physicians as requested.
• Tracks patient results from lab and radiology to assure timely turnaround in time critical/sensitive results affecting treatment plan. Knowledge of quality indicators in relation to illness specific criteria.
  
  Minimum Qualifications & Requirements:
  
  
  • Clerical Experience, preferred
  • Ability to concentrate and show attention to detail
  • Strong Organizational Skills and multitasking skills
  • Relatively high degree of analytical abilities
  • Strong interpersonal skills required
  • Ability to work independently
  • Ability to read and communicate effectively in English
  • Bi-Lingual in Spanish, preferred
  • The ability to maintain composure in high pressure situations with highly functional and reactive practitioners
  • Extremely dependable and organized for patient safety
  • Ability to work 12 hour shifts
    
    Education/Certification Requirements:
    
    
    • High School Graduate

Keywords: Aspen Valley Hospital, Aspen , Unit Coordinator - Emergency Department, Other , Aspen, Colorado