Administrative and Purchasing Assistant
Company: Aspen Skiing Company
Posted on: August 6, 2022
The position Rental Retail Administrative and Purchasing Assistant
is responsible for providing office management, purchasing,
material master, executive assistance and administrative support
for the Rental Retail organization. Responsibilities include
routine and daily office functions as well as project support and
specific task management. Responsible for being familiar with, and
assisting in, all areas of Rental Retail daily operations as
Essential Job Functions
Administrative Assistant Tasks
--- - - -Schedules and organizes complex activities such as
meetings, travel, conferences and - - -department activities for
all members of the department.
--- - - -Performs general clerical duties to include but not
limited to: answering phones, photocopying, filing - - - - - - and
--- - - -Performs offices management duties to include but not
limited to: maintaining office equipment, - - -coordinating and
managing IT, phone and other technical support requirements,
ordering supplies, - - -coordinating with night cleaners
--- - - -Attends various meetings and records, distributes and
archives meeting notes
--- - - -Maintains Rental Retail contact lists including phone
lists and Outlook distribution lists. Manages phone - - -greetings
for Rental Retail locations.
--- - - -Prepares or assists in preparing correspondence, reports,
routine spreadsheets, PowerPoint - - -presentations, sale signs and
other documents. -
--- - - -Creates, edits, and distributes guides, workbooks,
training manuals, etc. to assist with training, -
operations and marketing needs. -
--- - - -Supports Rental Retail team in administrative needs. -
--- - - -Arranges lodging and passes for vendors and guests,
manages special requests made by vendors or - - -other ASC
--- - - -Assists in coordinating employee recognition/employee
--- - - -Will be required to work in stores during peak times
Purchasing Assistant Tasks
--- - - -Assist in loading material master information in the
system as requested from the buyers.
--- - - -Assist in loading purchase orders into the system as
needed from the buyers.
--- - - -Own PO confirmation process and ensure purchasing system
reflects accurate quantities, dates, prices, and terms for all
--- - - -Own past-due PO process and ensure purchasing system
reflects accurate dates of when product will be arriving.
--- - - -Assist planner with creating replenishment orders when
--- - - -Assist warehouse personnel with receiving, tagging, and
distribution of product as needed.
--- - - -Assist in cycle-counts and physical counts as needed.
--- - - -Performs other duties as needed and as determined by the
Keywords: Aspen Skiing Company, Aspen , Administrative and Purchasing Assistant, Professions , Aspen, Colorado
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