Accounts Payable & Accounting Technician

Company: City of Aspen
Location: Aspen
Posted on: May 25, 2023

Job Description:

*A $3,000 Sign-on Bonus May Be Available*

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The application must be filled out completely; stating "see resume" anywhere in the application, is not an acceptable substitute for a completed application.

Enjoy Industry Leading Benefits:

Generous paid vacation and extended sick leave, holidays, and flexible work arrangements.
Free and discounted transportation options to get around Aspen and the Valley.
Professional development and learning opportunities, including a tuition reimbursement program.
Health and wellbeing options that include Medical, Dental, Vision, robust and accessible employee assistance program, and nationally recognized wellbeing platform.
Monetary bonuses for healthy lifestyle choices and to use towards other personal needs.
Plan for your future with competitive employer contributions to a 401a retirement plans and Social Security, in addition to an individual 457b retirement plan and Roth IRA option. Have peace of mind with life and disability insurance.

The City of Aspen is an Equal Opportunity Employer

Job Title: Accounting Technician & Accounting Technician

Department: Finance

Classification: Non-Exempt

Hiring Range: $23.53/hr - $26.55/hr

Salary Range: $23.53/hr - $35.59/hr

Position Summary: Responsible for processing all vendor payments for the City, reconciling AP module, and performing a variety of routine accounting duties consistent with the organization's values and mission statement.

Supervision Exercised and Received: Position works under the direct supervision of the Accounting Manager.

Essential Job Functions:

Technical Accounting Functions:
--- Manage, coordinate, review for accuracy and approve invoices for payment.
--- Reconcile vendor statements to the invoices outstanding and invoices paid.
--- Process food tax refund checks annually.
--- Process and mail accounts payable checks on a weekly basis.
--- Void and place stop payment on all checks that are issued in error, lost or outdated.
--- Reconcile Accounts Payable month end balances. Reconciles retainage for capital projects to ensure appropriate withholdings and approved release of funds when completed.
--- Prepare, process, and reconcile annual vendor 1099 reports by deadline each year.
--- Order appropriate IRS forms. Print and mail vendor 1099 forms.
--- Review and approve purchasing card reports and expense reimbursement reports.
--- Process expense reports for payment weekly.
--- Create monthly payables entries for FSA, HSA & HRA bank account.
--- Reconcile corresponding FSA, HSA & HRA general ledger accounts.
--- Reconcile general ledger accounts for purchsasing cards.
--- Reconcile general ledger asset/liability accounts for Wheeler Opera House.
--- Create and enter recurring journal entries needed for accurate monthly financial statements.
--- Train COA admin new hires on proper payables procedures.
--- Train COA staff on travel & expense reimbursement reporting procedures.

City Organizational Values:
--- Supports and models the City of Aspen organizational values: Service, Partnership, Stewardship, and Innovation. Organizational values are shared principles that guide behavior across the organization. This position is responsible for upholding and applying these values while performing daily work functions.
Other duties as assigned.

Core Competencies:

Displays the following key competencies and behaviors in the overall job performance to include knowledge, skills and abilities:

--- Service: Provides service with excellence, humility, integrity, and respect in daily work, builds trust by listening, treats people with respect, acknowledges opportunities for improvement, and follows through with commitments.
--- Partnership: Actively creates strong, supportive internal and external relationships to attain a common goal and achieve greater impact together.
--- Stewardship: Balances social, environmental, and financial responsibilities, evaluating the impact of decision making on a thriving future for all.
--- Innovation: Develops technical expertise to pursue new ideas and creative outcomes, grounded in Aspen's unique culture, opportunities and challenges.
--- Communication: Knowledge of effective and appropriate communication. Ability to use knowledge effectively in various contexts which may require oral, written, visual and non-verbal communication.
--- Interpersonal: Works to develop strength in interpersonal skills. Has the ability to work well with diverse groups of people, both inside and outside the organization.
--- Technology: Demonstrates technology skills sufficient for the nature and level of position. Demonstrates a willingness to learn new technologies and transition job duties accordingly to support technological advances and innovation.
--- Accounting: Knowledge of and ability to use the principles and practices of basic accounting functions, including the current GAAS (Generally Accepted Auditing Standards) and GAAP (Generally Accepted Accounting Principles) standards, and an understanding of relevant laws and regulations.

Minimum Qualifications:

Education: Associate's Degree.
Experience: Two years of experience with accounting, bookkeeping, accounts payable or administrative duties.
Technical Knowledge: Must be proficient in the following areas: Microsoft Outlook Email, Excel, and a basic understanding of computers and online computer-based technology applications, which includes accessing web based platforms. Strong attention to detail, as well as strong finance mathematics skills.
Licenses & Certifications:
Must possess a valid Colorado Driver's License or be able to obtain one within 30 days of start date.

NOTE: Any combination of experience and education that would likely provide the required abilities, knowledge and skills as determined by the City of Aspen may be substituted for the requirements above.

NOTE: This position requires a Criminal Background Check upon hire. Employment is contingent upon successful completion of a Criminal Background Check.
Position Type and Work Hours:
--- Regular full time, hours may vary with workload.
--- Evenings/Weekends may be required depending on department needs and special projects.

Work Environment:
--- Indoors: Office environment.
--- Outdoors/Off-Site: Meetings, trainings, and site visits at a variety of city facilities and areas.

Physical Demands:

Bending: Bending or position oneself to move an object from one level to another.
Gripping/Grasping: Ability to apply pressure with fingers and palm.
Handling: Seizing, holding, grasping, through use of hands, fingers, or other means.
Hearing: Perceiving and comprehending the nature and direction of sounds.
Reaching: Extending the hands and arms or other device in any direction.
Repetitive motions: Making frequent or continuous movements.
Sitting: Remaining in a stationary position.
Standing: Ability to sustain position for a period of time.
Stooping: Bending body downward and forward by bending spine at the waist.
Talking: Communicating ideas or exchanging information.
Visual Acuity: Ability to bring objects into focus.
Walking: Ability to move to traverse from one location to another.

NOTE: Initial training and introductory period are 100% on-site. Once complete, employee may be allowed a flexible work agreement for up to 2 days/week of working remotely.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Keywords: City of Aspen, Aspen , Accounts Payable & Accounting Technician, Professions , Aspen, Colorado