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Sales and Events Coordinator

Company: Aspen Meadows Resort
Location: Aspen
Posted on: September 24, 2022

Job Description:

Sales and Events Coordinator

Job Description

The Sales and Events Coordinator performs a wide range of administrative duties for the Sales and Catering/Conference Services Departments

Essential Job Functions

-Provides administrative support to the sales and catering /conference service professionals
-Functions as a receptionist for the sales and marketing and catering and conference sales departments using Salamander Hotels and Resorts standards
-Fields and qualifies incoming sales and events group leads, responds to potential clients, makes introductions to proper sales managers
-Assist sales managers with venue space blocking and related tasks in iVvy
-Audits new accounts and bookings for appropriate data entry in iVvy system.
-Use iVvy to input inquiries, banquet event orders, menus; create & distribute various reports
-Manage the banquet event order "master" binder & all relevant information to ensure all team members have most up to date versions of BEOs
-Distribute daily BEO Change Log and attend banquet event order meetings
-Use social tables to create diagrams for events
-Print signage and welcome cards for VIP sales guests, inputs amenity orders
-Site inspection preparation with coordination of showrooms/itinerary as requested by the DOSM / Sales Manager and offers property site tours upon request.
-Meeting and Event room setup inspection in advance of client arrival
-Attend resume and pre-conference meetings, takes notes, and distributes to relevant departments
-Facilitate contract turnover and communication between client, accounting department & event manager during turnover process
-Build sales kits, proposals, menu packets
-Serve as primary contact for on-site event coordinators
-Provide on-site coverage for events

-High School diploma required.
-2-4 years of experience in a related administrative area is preferred.

-Knowledge of MS Power Point, Outlook, Word and Excel & iPad functionality and applications required.
-Extensive Knowledge of Delphi or iVvy is preferred.
-Provide office support to several managers at a time; work in a fast pace environment
-Communicate effectively with customers (internal and external) in a friendly and positive manner.
-Familiarity of hotel property, structure and departmental interaction.
-Ability to read, listen, write and verbally communicate effectively in English
-Be able to work in a standing and mobile position for a long period of time.
-Be able to reach, bend, stoop and lift up to 50 lbs.
-Must work well in stressful, high pressure situations.
-Must be able to prioritize and multi-task assigned duties and must be a team player.

Salamander Hotels & Resorts is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Salamander is a drug-free workplace and participant in E-Verify.

Keywords: Aspen Meadows Resort, Aspen , Sales and Events Coordinator, Sales , Aspen, Colorado

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